How to Find out Who Logs Into Your Gmail Account

There are many reasons why people may want to share a Gmail account – maybe it’s work related, or they have some other common project, or they want to have access to the some e-mail-related services that are linked to a specific Gmail account, or just want access to the information that’s in it without forwarding everything all the time. Regardless of the reason, it is now quite easy to grant access to an account to other users, as well as apps and services.

However, sometimes users need to take measures to restrict that access as well. Perhaps that colleague that had access to the particular account no longer works on the same project, and thus is no longer authorized to access it. Or the project that the main user was working on is over, and they want to restore a modicum of privacy to their account. Or perhaps the user no longer wishes to take advantage of a service that accesses their Gmail, so they wish to disable it.

Well, there’s an easy way to do any of those things – here’s how to do it

How to Find out What Services Are Accessing Your Gmail Account

  1. Log in to the Gmail account that you wish to manage.
  2. Go to the Google account's ‘Authorized services’ page.
  3. Go to Gmail, then ‘Google Contacts’. There you will find a comprehensive list of the services and sites that can access your Gmail email and address book.
  4. Choose ‘Revoke Access’ to deny any unwanted or unrecognized apps or services.

How to Find out Which People Have Access to Your Gmail Account

  1. Log in to the Gmail account that you wish to manage.
  2. Go to the ‘Settings’ page in Gmail. It is accessed by clicking the little gear icon in the top right of the screen, and then selecting ‘Settings’.
  3. Select the ‘Accounts and Import’ tab.
  4. Here is found a section listing the people with access to that particular Gmail account will be listed with their Gmail addresses under ‘Grant access to your account’.
  5. On the same page, users can revoke access to others by clicking ‘Delete’.

How to Find out Which Services Are Accessing Your Gmail Email at the Moment

  1. Log in to the Gmail account that you wish to manage.
  2. Select ‘Details’ on the main page's bottom under ‘Last account activity’.
  3. This will provide access to a section with listings for recent IMAP access from an IP address and notify the user if said access was different from the usual location and IP address.

August 28, 2018

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